Item Coversheet

City of Topeka
Council Action Form
Council Chambers
214 SE 8th Street
Topeka, Kansas 66603
www.topeka.org
November 14, 2017
DATE:November 14, 2017
CONTACT PERSON:Nick Hawkins, Budget and Performance ManagerDOCUMENT #:
SECOND PARTY/SUBJECT:Budget Amendment/Establish Public Hearing DatePROJECT #:
CATEGORY/SUBCATEGORY 004 Budgets or Appropriations / 001 Operating Budget - City
CIP PROJECT:No
ACTION OF COUNCIL:JOURNAL #:
PAGE #:

DOCUMENT DESCRIPTION:


AUTHORIZING a public hearing for December 5, 2017, for the purpose of hearing and answering objections of taxpayers relating to the proposed amendments to the 2017 Operating Budget.

 

Voting Requirement: Majority vote of the Governing Body (6).


(Approval authorizes publication of the Notice of Public Hearing for December 5, 2017, in the November 20, 2017, edition of the Topeka Metro Newspaper.)  

VOTING REQUIREMENTS:
Majority vote of the Governing Body (6).
POLICY ISSUE:

K.S.A. 79-2929 allows for governing bodies to amend a budget based upon a standard process outlined in statute that follows a similar process for the budget adoption.  Any amended budgets for proposed increases in expenditures are required to be balanced by previous unbudgeted revenues or balances other than ad valorem property taxes.  At no time after setting the maximum taxes levied can the governing body increase the ad valorem property taxes.

 

During budget planning, staff are planning for budgets typically eight months in advance of a the beginning of the upcoming fiscal year.  The governing body typically will adopt the budget four months in advance of the upcoming fiscal year.  Amendments are needed due to the changing nature of the City’s budget, especially if more revenues are received than estimated.

 

As required by State law, the governing body must hold a public hearing to consider amendments to the 2017 Operating Budget.  Approval would set a public hearing date of December 5, 2017, and authorize the publication of the public hearing notice in the Topeka Metro Newspaper on November 20, 2017.  Approval of the amendments would be considered on December 12th, the week following the public hearing.

STAFF RECOMMENDATION:

Staff recommends the Governing Body move to set the public hearing date on December 5, 2017, and authorize publication of the public hearing notice in the Topeka Metro Newspaper on November 20, 2017.  

BACKGROUND:

The proposed amendments for the 2017 budget would increase the adopted budget from $21,776,719 to $26,534,523, a $4,758,224 increase for the following funds:

 

Citywide Half Cent Sales Tax (292): The 2017 adopted budget was $18,805,175, and is recommended to increase to $23,000,000.  The fund accounts for revenues received from citywide half cent sales tax and is utilized for maintenance of existing streets. While the entire $23m will not be spent in 2017, a budget amendment is required as encumbrances have been established to accommodate for a large amount of projects that will be completed in 2017 and 2018.

 

Transient Guest Tax Funds (271/272/273): The 2017 adopted budget was $2,781,121, and is recommended to increase to $3,285,000.  These funds account for revenues received from the 7% transient guest tax that is imposed on hotel and motel room rentals and is utilized for promotion of conventions and tourism in the City of Topeka.  5% is spent on general tourism with the majority going to Visit Topeka; 1% on Sunflower Soccer; and 1% on 4 projects (Downtown Plaza, Evel Knievel, Jayhawk Theatre and Constitution Hall). The primary reason for this amendment is due to the timing of the payments to the 4 projects. The distribution of 2016 funding was made in 2017 due to the timing of the development agreement approvals, making the 2017 expenditures higher than anticipated.

 

Tax Increment Financing Fund (220) The 2017 adopted budget was $190,000, and is recommended to increase to $250,000. These funds were established to monitor the amount of property taxes received for tax increment financing districts created for redevelopment of blighted areas. The City currently has one district: College Hill. Revenues from the fund  are transferred to the Debt Service fund to pay for capital projects within the College Hill district. Revenues have been higher than anticipated due to growth within the district.

BUDGETARY IMPACT:
The proposed amendments for the 2017 budget would increase the adopted budget from $21,776,719 to $26,534,523.
SOURCE OF FUNDING:

Citywide Half Cent Sales Tax (292): Fund Balance

Transient Guest Tax Funds (271/272/273): Fund Balance

Tax Increment Financing (220): Revenue

 

ATTACHMENTS:
Description
Notice of Public Hearing
2017 Budget Amendment Summary
Budget Amendments by Fund